Advanced Tendering Procedures & Bid Evaluation

The engagement and management of contractors and suppliers is a vital part of any organization in any industry: huge sums of money are at stake, with projects of all types and sizes dependent on successful selection and management of contractors, vendors, providers of professional services and other third party suppliers.
Procurement teams need to be able to put the right contracts in place – which means clearly and accurately
right bidders to make proposals, correctly evaluating their proposals and ultimately making a contract award.
This advanced level course will cover the key elements of the procurement cycle up to and including contract signature. It addresses the needs of professionals carrying out purchasing functions in the petroleum industries, and will enable them to develop and improve their key skills to manage tenders, bids and other competitive proposals.

• Contract Professionals and Administrators
• Contract Analysts and Engineer

• Anyone involved in the preparation, evaluation and
management of commercial invitations to tender,
requests for bids and proposals and contracts for
the purchase of services, materials or equipment

• Determine the procurement strategy choices
available for a given opportunity
• Plan and manage a competitive tender process from
A to Z
• Identify, assess and make proposals on how to
manage procurement risks
•
user requirements
• Create an appropriate evaluation methodology to
judge bids and tenders
• Evaluate vendor proposals from a technical and
commercial perspective
• Handle the outcomes from a competitive bid
process

The instructor will deploy a full range of lively and interactive
practical training methods, including exercises, role plays,
case studies, practice sessions and group discussions.
Each topic will be underpinned by a presentation that
highlights key issues to focus on. The learning experience
will be supported by a reference manual containing model
documents and templates, case studies and examples
of best practice. Participants will draft answers, make
presentations and receive personal feedback on their
performance. Discussions will enable participants to share
their own experiences with the rest of the group.

Day One: Setting the Strategy for Bids and Tenders
Competency Description: As procurement professional
you need to take the lead, or as a significant contributor to implementing the tender plan of or provide assistance to others,
in setting the purchasing strategy, and then turning the
strategy into an effective tender plan.
Key behaviours:
• Leadership within your function
• Setting the direction of the purchasing project
• Tender Process planning management
• Giving advice and guidance to requesting
departments
Topics to be covered:
• Competitive and non-competitive bids
• Selecting the tender strategy
• Creating the tender plan
• Using e-procurement techniques
• Analysing Tendering risks
• Choosing the best contract type, including
• Lump sum contracts
• Fixed price contracts
• Cost reimbursement contracts
• Measurement contracts
• Industry Specific Contract  Types

Day Two: Best Practices in Tender Procedures
Competency Description: As the procurement lead, or as
you need to have an excellent understanding of what the
tenders process is and how to add value to the process.
Key behaviours:
• Expedite the selection of the bidders
• Facilitate and enhance the development of an
internal cost estimate
• Constructively challenge the requirements
assessment
• Manage the tender 
effectively
• Avoiding external communications traps
Topics to be covered:
• The End to End procurement cycle
• Seeking expressions of interest
• Advertising the contract
• Pre-Qualification Methodologies
• The importance of the internal cost estimate
• What is the role for negotiation?